6 Office Organization Tips to Maximize Productivity

Believe it or not, your workspace can make or break your daily productivity. A well-kept office space ensures less wasted time and reduces the stress brought by the presence of clutter. To help you get started, below are organizing tips that will help you turn your office into an efficient workspace.

1. Start with an audit

Research shows that a cluttered work space can affect your brain’s ability to concentrate. The simplest way to fight clutter is to reduce the items that are currently present in your office. Before you throw anything out, make a list of every single item in your office. Sort them into different categories such as Donate, Keep, and Trash/Recycle. Evaluate each item’s relevance in your operations and in everyone’s productivity.

Once you have downsized your office accessories, assess where you plan to store each one. Use drawers, shelves, and trays to keep everything in order.

2. Go paperless

Paper is one of the main culprits of office clutter.  Mail, bills, magazines, and other paper products pile up quickly and can be overwhelming if not sorted on a daily basis.

To minimize your paper clutter, start by shredding and/or recycling any papers you don’t need anymore. Scan and convert important paper documents to electronic files. Paper trays can also help categorize relevant printed files.

3. Invest in comfy office chairs

The more comfortably seated your employees are, the less likely they are to get distracted. Employees can concentrate much better on their jobs if they do not have to constantly readjust their sitting position and delay their work progress. Sitting on hard, stuffy chairs can also lead to back pain and other health-related problems for employees.

Many types of office chairs now come with adjustable heights, armrests, and angles. You should also consider the chairs’ heights to ensure each employee gets the working spot that best suits their needs.

4. Choose space-saving desks

Get desk systems that provide you with efficient storage solutions and reduce visual clutter. A space-saving desk makes your files more accessible and easier to sort. By having an organized desk, you can spend your hours working on more important tasks instead of looking for things

5. Arrange your cables, chargers, and wires

Tangled and piled up wires are eyesores that cause stress and potential tripping accidents. Start your cable cluttering management by collecting and bunching up loose cords hanging around. Hold them together using zip ties or conceal them with handy cable sleeves. Cord winders can also arrange tangled cords and keep the cables from dust and stains. For a more affordable alternative, use binder clips as makeshift cable organizers.

6. Label everything

Diverse employees smiling

Finding the right file or office supplies can take up a lot of your time and energy. Labeling can be a pretty tedious job but it makes item retrieval easier and quicker. A good filing system starts with properly labeled trays and drawers. Similarly, storing supplies in labeled containers also make it easier to sort and replenish stocks.

Maintaining an organized office may seem like a massive project to take on. But with discipline and consistent effort, you’re one step closer to not only a well-kept workspace but also to more productive and fulfilling work days ahead.

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